Case Study: Cabinet helps McGregor Interests produce the best return for their investors
McGregor Interests, Inc. is a diversified commercial real estate and property management company headquartered in Omaha, Neb., that specializes in the acquisition and management of income producing property for its own portfolio, as well as asset management for its clients.
Since its formation in 1978, McGregor has concentrated its efforts on Traditional Real Estate Investments to build wealth and provide a hedge against inflation for its investors. Prior to using Cabinet’s document management software, McGregor purchased a competitor’s product but was disappointed with its performance and customer support. The management side of the system was subpar and efforts to seek technical support were fruitless. Despite its initial disappointment with document management, McGregor knew there had to be a different solution available that would preserve their legacy data (both historical and current scanned documents) without having to first reprint all of their (approximately 250,000) documents, then rescan and file those documents while maintaining the integrity of their filing system.
McGregor’s ability to process, approve and pay invoices more efficiently and complete the complex tasks it takes to maintain and manage property maximizes its investors return.
With additional offices in Kansas City, they also wanted remote access instead of maintaining duplicate files at both locations. With original documents having been shredded or no longer available, they needed to be able to move the existing data without any additional work, and preserve the integrity of the data which is critical from both a business and legal perspective.
During the company’s research, they found that Cabinet offered a product that could preserve the data and their people were willing to spend the time to understand how McGregor Interests worked to make sure the implementation and conversion would be successful. “We looked at several vendors for electronic filing systems. The review not only included the technical specification of the product but also their ability to support their product and the company’s longevity and ability to offer user references who were willing to discuss the product openly and honestly,” said Bill Klumper, IT Consultant, Help System Services, Inc. Bill is a Cabinet reseller and was in charge of the implementation at McGregor.
Today, McGregor is using SAFE. The ability to scan and file documents electronically reduced the cost of storing and maintaining two large off-site storage lockers. Beyond these costs, these lockers had two major drawbacks: 1) They were full of paper that was always at risk for environmental damage, and 2) Documents were stored off-site which made locating documents inconvenient and finding anything in a timely manner impossible. With SAFE, McGregor is saving money and the documents are readily available in a timely organized manner, plus there is no need to travel off-site.
Because SAFE supports multiple locations, McGregor is able to manage properties in different states and process (i.e. print, file and workflow) all documents using a single system.
“From a technical perspective the product was very attractive because it only required off the shelf hardware and the ability to use Microsoft SQL express was a major cost savings. This allowed SAFE to integrate in to the existing environment with minimal additional costs,” said David Mooney, Corporate Controller at McGregor.
McGregor’s ability to process, approve and pay invoices more efficiently and complete the complex tasks it takes to maintain and manage property maximizes its investors’ return. Because SAFE supports multiple locations, McGregor is able to manage properties in different states and process (i.e. print, file and workflow) all documents using a single system. As McGregor grows (adding new properties and/or employees), the system easily scales to meet the demand. SAFE has been a vital component in helping McGregor Interests produce the best return for their investors and provide the level of quality property management that differentiates them in the industry.
Want to learn what SAFE document management software can do for your business? Schedule a customized, no-strings-attached demo today.